Six steps to create a training tool


Here, you will find some useful information about how to create and implement your own intercultural learning tools and activities.

First Step: Needs analysis

How do you determine what the participants/ local community need?

1. Focus on the specific elements you want to identify

2. Identify the target group

3. Identify operational objectives of the training activity

4. Identify knowledge based solution

5. Identify skills-based solution

Second Step: Set the objectives

Objectives are the guidance in implementing any kind of training activity
They help you set the target
They are the milestones you want to reach
They assist you in identifing the success of your activity
Remember to be clear about the timeline to achieve the objectives

Third Step: Develop your training tool

1. Identify the type of the tool you would like to develop
Simulation exercise
Board game
Discussion stimulator
Soft activity (energizer, group division, ice breaker etc)

!!! All aspects of the training material must focus on the needs of the trainees !!!

2. Define the time and material that you need for your activity.
3. Do not forget to include debriefing sessions!.


Creativity is your friend

Don’t be afraid to get inspired by:
Popular stories
Fairy tales
Popular Activities
Famous People
Something the participants have achieved
Things they’ve said

Try to create something interactive

A bit of humor or pleasant activity is always attracting the attention of the learners.

Important Details

Decide on the duration of the activity dividing it to:

Introduction, explanation, questions
Main activity
Debriefing, evaluation, comments
Time to change rooms, moving (if necessary)

Write down or give print outs with the instructions
Prepare all the needed material and have some extra, in case you need them
Do not give the participants more or less material than what you have planned
Experiment/test the tool
Form an assessment policy
Form an evaluation policy

Fourth Step: Implementing the  training activity

Create a comfortable learning environment

Set up the training area with the appropriate material

Check your technical equipment (if needed)

Be always there in advance (to receive the participants) and during the activity (to assist, advice, keep time, etc)

Fifth Step: Be prepared for changes

Be aware that changes may be needed for several reasons

Try to “read” the participants

Assess and evaluate

Have a plan B

In case the tool fails, think fast and change it. If that is not possible, discuss it with the participants. Do not proceed to the next activity without the closure

Don’t forget that in non-formal education, even failures can be transformed to learning activities

Sixth Step: Conclusion / Evaluation

Re-visit the training objectives

Check if all previous steps were working properly

Seek to understand the reactions of the participants. Assess and evaluate

Change something if necessary for the next time

Ask for recommendations, advice, tips





With the support of:

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